Best Class Scheduling Software for Teachers, Tutors & Schools

Coaches, trainers, and teachers can free up a lot of time by automating the most regular boring jobs – student, parent, and client scheduling.

To help you choose one, we’ve picked the best class scheduling software that can help you when you need to automate scheduling for:

• One-on-one tutoring sessions.
• Small group studies.
• Office hours for teachers, tutors, and trainers.
• Parent–teacher conferences.
• Admissions and school tours.
• Exam prep and review sessions.
• Activities, clubs, and seasonal programs.

Let’s jump right in!

BookingPress

BookingPress is a super flexible scheduling software for one-to-one sessions, group sessions, and various activities. It allows teachers and schools to build a schedule with available hours for lessons, tests, or conferences, thus enabling students and parents to pick a time and schedule it right away.

If your sessions require advanced payments, or even mixed (like extra activities or solo teaching as an entrepreneur), BookingPress is probably the best choice thanks to its support of 20+ payment gateways.

Key features:

• Automated booking notifications (SMS, email, WhatsApp).
• Seamless integration with other software.
• Flexible schedule customization and modern booking widget (view demo).

CozyCal

CozyCal gives schools modern software tools for scheduling parent-teacher conferences, campus tours, educational workshops, staff meetings and various events. You can have up to 500 people in a single time slot, so it works well for workshops, orientations, and other big group sessions.

If an event needs several team members, you can use multi-host scheduling to combine their availability. Students or teachers just see the shared open times and book a slot that works for everyone.

Key features:

• Integrates with Google Calendar, Outlook Calendar, Zoom, Google Meet and Stripe.
• Personal booking pages for teachers.
• Easy-to-handle virtual events like family-teacher conferences.

ClassFit

ClassFit is class scheduling and booking software, primarily focused on fitness and wellness businesses (yoga trainers, pilates, and independent coaches). Its main benefit for instructors and studio owners is that it handles all the admin work and scheduling, making the workflow fully digitalized and automated. You can embed a branded booking calendar on your website or use a dedicated booking page or app.

Key features:

• Class schedules and 1:1 appointments.
• Waivers, memberships, and waiting lists.
• Let clients book and pay online (including memberships and class packs).

TeachNGo

TeachNGo is more helpful when you need a full-scale education scheduling software. It provides you with a platform to manage and organize your classes and students, with flexible schedules. A mature platform gives you a quick overview of upcoming lessons for all of your teachers, also allowing you to assign hourly, monthly, or custom fees to group classes.

Key features:

• Structured student information, including attendance and courses.
• Homeworks and link recordings.
• Scheduling classes, including school lessons on recurring days.

TutorBird

TutorBird is an all-in-one tutor management software to assist you in organizing lessons, managing students, and getting paid on time. It has the full package, including scheduling, billing, a website, and a student/parent portal for a user-friendly overview and management. You can schedule private or group lessons, track attendance, sync to your calendar, and send automatic email/SMS reminders.

Key features:

• Calendar-based billing, automatic invoices, and online payments.
• Let families book lessons or consultations, pay online, see notes, and submit homework.
• Best class scheduling software for test prep businesses.

Class Manager

Class Manager is class admin software for accepting student bookings, creating schedules, and billing for studios and clubs (or other activity-based businesses). You get unlimited customers, classes, and staff, built-in AI tools, and more tools to improve your day-to-day busy schedule.

Key features:

• Affordable class management software for studios and clubs.
• One panel for booking, registration, invoices, and payments.
• Unlimited clients, classes, and team members on one low, no-contract price.

YouCanBookMe

YouCanBookMe is a multipurpose business scheduling software with tools for schools and teachers. It enables students to book time with educators in seconds. You can link this software to your calendar, add buffers between meetings, enforce notice periods, and cut appointment-related emails.

Key features:

• Automated emails/texts send resources and reminders.
• Connects to Google/Outlook/Apple calendars, Zoom/Teams, CRMs, and more.
• Many customer stories are related to using software by higher education institutions.

Teachworks

Teachworks is probably one of the best class scheduling software solutions, offering a full toolkit for website booking pages, tutor profiles, and lead management tools. Thanks to this, you can showcase your tutors and teachers, their experience, and their skills on your website to attract more clients.

When managing paid lessons, you can send automatic invoice due reminders to your students.

Key features:

• Delegate tasks, track hours, and manage tutor profiles.
• Invoicing, payments, and reminders.
• Tutors and teachers can update their availability and schedule lessons.

Arlo

Arlo is training management software, where you can create, schedule, sell, and deliver courses (online, in-person, and blended). It’s designed to help teachers and tutors set up courses and schedules in minutes (including Zoom links and sessions); also, customize emails, reminders, certificates, and follow-ups.

Key features:

• Registrations and payments with smart forms and invoicing.
• A learner portal for self-service access to content and e-learning.
• Tracking course performance.

CourseDog

Coursedog scheduling software optimizes academic scheduling, which can include supporting the scheduling needs for teachers and tutors. Its dedicated tools, like reports and relationships, help with the enforcement of institutional policies and reducing manual errors (no double-booked instructors).

Key features: 

• Actionable insights, like course demand projections and curriculum analytics.
• Departmental scheduling autonomy.
• Event scheduling of campus space usage.

TutorCruncher

TutorCruncher is tutor management software for tutoring businesses of any size. It works with scheduling, tutor and student management, online lessons, payments, and payroll (all centralized). For either one-to-one or group meetings, you can manage tutors, students, schedules, communications, lesson reports, and analytics from one account.

Key features:

• Online lessons via TutorCruncher’s own video platform and whiteboard integrations.
• Automated invoices.
• Perfect for small online tutoring businesses and larger agencies and centers.

Reservio

Reservio, as a multipurpose scheduling software, is widely used by educational institutions and solo tutors. One of its niches is parent–teacher appointment scheduling that moves all your meeting bookings online. Parents can self-book meetings, and schools keep track of appointments, notes, and history.

Key features:

• Parents self-manage bookings.
• Automatic reminder messages.
• A branded booking page for a professional experience.

Let’s Sum Up: Which is the Best Class Scheduling Software?

Picking the best class scheduling software comes down to how you run your institution – is this a yoga class or a test prep center? Do you need a parent-teacher conference or campus space inventory management?

For example, a solo tutor needs simple booking, payment collection, and lesson tracking. Small studios or tutoring centers require managing multiple clients, staff, and recurring classes. In these cases, consider software like BookingPress, CozyCal, ClassFit, or Reservio.

At the same time, municipal schools or universities demand robust student management, specific rules and patterns, exam bookings, and integration with existing systems. Here, you need more tailored-made software like TeachNGo, CourseDog, Arlo, or TeachWorks.

Each scenario changes how you handle scheduling, payments, communications, and the overall user experience, so the right software depends on your exact workflow and scale.

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