Best Online Booking Systems for Massage Therapists (2025)

The first thing you should know, there is a really good choice of booking systems for massage therapists and wellness professionals. But beware! They can differ greatly. Much depends on whether the software is compatible with your website, if there’s a booking app, and what kinds of hidden commissions may apply.

However, it’s not that hard to make the right choice with our carefully curated list that aims to help you choose the best online booking system for massage therapists.

Let’s now review awesome tools for solo practitioners and multi-therapist clinics, highlighting their power sides.

BookingPress

Allow clients to schedule available slots with a payment on your WordPress site. This solution offers you a straightforward way to do so.

BookingPress is probably the best online booking system for massage therapists because of its affordability and flexibility. You have all the premium tools at the cost of a plugin, which is a fixed fee, no matter your workload, the number of bookings, or even massage salons in your chain.

Connect to various calendars or services, enable service bookings in packages, and easily create waiting lists.

Key features:

• Clients can select the duration of the massage.
• Clients can schedule and pay for recurring sessions in one transaction.
• Separate staff panel with individual employee accounts.
• 17+ payment gateways and 2 popular email marketing services connections in clicks.
• Add multiple services, categories and locations.
• Available group scheduling and recurring appointments.
• Feature to add coupon codes and taxes, plus the ability to generate invoices.
• Automated SMS, email, WhatsApp and Telegram reminders.

Drawbacks:

• No API or developer hooks for very personalized development.
• Some premium features are gated in the pro version.
• Needs regular WordPress/plugin updates for security & performance.

Zanda

Zanda has tools for massage therapists that aim to have an entire CRM of profiles with notes, history, and communication tools. Payments, reminders, and simple scheduling come guaranteed.

It provides a free trial and prices vary based on the size of your massage therapist business. Clients simply open your unique booking URL link, choose their therapist, service, and time, then confirm the appointment and you receive an instant notification.

Key features:

• Handy business calendar with quick appointment details.
• Stripe integration for deposits or full prepayments.
• Up to 3 SMS or email reminders per booking.
• Telehealth video calls via Zoom to give a consultation before a massage.

Drawbacks:

• No booking form field for referral/marketing tracking.
• Software can be confusing with overlapping task methods.
• Dependency on the SaaS provider’s uptime and support quality.
• Possible data privacy or ownership risks.
• These types of solutions can shift website traffic to the provider’s platform, reduce site’s direct engagement.

Calendall

Easily plan therapist shifts, manage opening hours, and coordinate treatment room availability with Calendall, the multipurpose booking software that will work on multiple types of sites.

To help you with admin tasks, you can track your massage studio’s performance, session history, and team productivity with clear, real-time reporting. Let clients book massages 24/7 via your website, Instagram, or Google profile.

Key features:

• A digital calendar that works on phone, tablet, or desktop.
• You can test Calendall for your massage salon for 14 days.
• Treatment history, health notes, and massage preferences for personalized care.
• Automated SMS and email reminders.

Drawbacks:

• Fewer advanced features than specialized systems.
• Limited support, hard to reach live help.
• Uptime and support are tied to the provider’s quality.
• Data control and privacy may be uncertain.
• Such solutions may redirect your site traffic to the provider’s platform, reducing direct engagement.

Setmore

With Setmore, a popular booking software, including for massage therapists, clients can self-book and pay online via a branded booking page.

Massage therapists often add buffer time for prep, setup, clean‐ups, and this software comes with reminders that help automate all the processes. Setmore makes it easy to create separate calendars for each practitioner; each has a booking link. You can set service durations, prices, make services private (hidden), order them, or color code them.

Key features:

• Ability to schedule recurring appointments (daily, weekly, custom) as part of a client’s treatment plan.
• Combined services booking (e.g. massage + hot stones + aromatherapy).
• Calendar sync, mobile / tablet / desktop access.
• Add custom terms or pop-ups (e.g. hygiene policy, cancellation policy, pre-treatment guidance) on your booking page.

Drawbacks:

• Duplicate client profiles often need manual syncing, which can be time consuming.
• No staff-only interface; risk of accidental changes.
• Dependency on the SaaS provider’s uptime quality.
• Possible data privacy or ownership risks.
• These options may push users to the provider’s site, limiting engagement on your own.

Booksy

Booksy can serve your business as one of the best online booking system for massage therapists. In addition to service scheduling, it lets you upsell easily with great tools. You can even offer services at clients’ locations, define your travel radius and fees. Overall, a very smart and beautifully designed system for any wellness and beauty business is there for you.

Key features:

• Drag and drop appointment blocks to reschedule an appointment.
• Social media integrations (Instagram/Facebook “Book Now”), QR codes, email/SMS blast messages.
• Business hours, breaks, and padding time between sessions.
• Sales reports, revenue tracking, and staff performance.
• Waitlist for filled slots, automatic notification when slot opens.

Drawbacks:

• Pushes clients to use the Booksy app, which some find inconvenient.
• Limited access to client data and booking exports.
• Reviews owned by Booksy, not transferable if you leave the platform.
• Your access relies on the provider’s stability and support standards.
• Data may face privacy or ownership challenges.
• These services may reroute traffic to the provider’s platform, reduce engagement on your site.

Reservio

While Setmore and Booksy also offer similar functionalities, Reservio’s free plan and customizable features give solo practitioners and small practices more flexibility. The software lets you create a professional, branded booking website with Reservio’s customizable templates, so you don’t need to start elsewhere; everything can be performed from within one solution.

Key features:

• Auto sync new appointments to your calendar.
• Up to 40 bookings/month in a free plan.
• Automated receipts and transaction tracking.
• A professional branded booking website.

Drawbacks:

• Possible challenges with managing multiple staff or locations effectively.
• Reliant on the provider’s uptime and support reliability.
• Potential concerns around data privacy and ownership.
• These platforms often draw visitors off your site, reducing direct interaction.

Jane

The Jane app is a very interesting solution that comes with customizable charting tools, including SOAP notes and a vast library of templates – all to help you document treatments and keep client records. For practices with multiple locations or therapists, Jane lets you manage rooms and resources. And of course, there is a fully featured mobile app to manage your practice on the go, with access to schedules, client records, and billing.

Key features:

• For clinics of any size.
• AI tools, messaging, and Google Calendar integration.
• Accept credit cards, issue receipts, and track insurance billing.
• Automated reminders.
• Video or photos to capture a patient’s condition.

Drawbacks:

• Limited customization options.
• Limited integration options with third-party software.
• Dependent on the provider’s reliability for uptime and assistance.
• Possibility of data privacy or ownership issues.
• With such solutions, traffic can end up on the provider’s platform instead of your site, reduce engagement.

MassageBook

A fully tailor-made software solution for massage therapists and bodywork professionals. Your clients can easily book, pay, and tip online. MassageBook lets you design and send digital intake forms that clients can complete before appointments.

Key features:

• Create detailed SOAP notes with the option to annotate anatomical diagrams.
• Client database with appointment history and preferences.
• Built-in feature for marketing, promotions, and membership programs.
• MassageBook’s mobile app.

Drawbacks:

• Some users face glitches and inaccurate reporting in the system.
• Limited advanced features compared to specialized booking systems.
• Service availability depends on the provider’s performance and support.
• Risks related to privacy or ownership of stored data.
• These systems can direct website visitors to the provider’s site, reducing interaction on yours.

Concluding: What’s the Best Online Booking System for Massage Therapists?

Every listed software deserves to be the best online booking system for massage therapists if it meets the needs of your business type and size. Here are the final recommendations after the review:

• Affordable and powerful tool for a WordPress site – BookingPress.
• Medical-oriented tools + mobile app – MassageBook and Jane.
• Popular multipurpose software for any site – Reservio, Setmore, and Calendall.
• Modern design with powerful upsells – Booksy and Zanda.

Which booking system do you think can serve you best today? Let me know in the comments section.

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