Top 8 Free Appointment Reminder Software Tools for 2025

Need to use automated follow-up reminders? Looking for rebooking and cancellation opportunities in software, yet all for free?

We’ve tried our best to research functional reminder software with free plans that cover real needs. 

Reminder software can differ by business type, though it’s not strictly necessary. The core reminder functions of different appointment reminder software are the same and help you run your business:

• SMS, email, WhatsApp, or push notifications.
• Sending at customizable times before the appointment.
• Confirmation, reschedule, or cancellation via the reminder link.

Of course, a typical software will charge for the features used. However, if you are currently focused on free features, we’ve included lists of totally free features that these appointment reminder software tools provide.

You can compare them all in a matter of three minutes!

BookingPress

BookingPress is your top appointment scheduler choice if you are on WordPress. It’s affordable, powerful, and nicely designed software for service businesses. As a WordPress plugin, it’s available in several versions, including a free one.

What makes its free version so powerful? You can accept unlimited appointments with payments! It’s the best WordPress booking plugin to automate appointment scheduling for hourly service businesses. 

What does a free version include?

• Use on unlimited WordPress websites
• Accept unlimited appointments
• Automated reminder emails
• Branding and customization tools
• Accept payments with PayPal.

Premium plans cost: $79/year

KiviCare

KiviCare is a clinic management software with a range of tools – add-ons for virtual meetings, mobile apps, billing and online payments. Of course, such a massive platform can’t exist without a reminder feature.

Surprise, email notifications are included into the free plan of KiviCare! If you are a solo practitioner or a small private clinic, this is a powerful and diverse solution. The free version comes with the basics, but premium plans, of course, offer unlimited capabilities for appointment scheduling and client management.

What does a free version include?

• Online appointments and client portal
• Encounter management
• Online payments via PayPal
• Doctor list, schedule, and services
• Patient records
• Multiple role-based access
• Custom fields for forms
• Email notifications and reminders.

Premium plans cost: Start at $59/6 months

Calendly

There are many concerns and challenges about Calendly, but still it’s one of the most chosen appointment software (it has a free plan, too!).

It won’t be suitable for all businesses, though, because the free version is rather limited. But the video conferencing tool makes it super attractive for online coaches!

What does a free version include?

• One event type
• Connect one calendar
• Customize availability
• Add video conferencing
• Customize your booking
• Mobile apps
• Browser extensions.

Premium plans cost: Start at $10/seat/month

Any.do

It’s a multipurpose task management software for a family, personal needs, or job, and lets you easily manage appointments too, with smart reminders. The Any.do software allows you to set a one-time, recurring or location-based reminder with handy tools. It also has smart tools for adding recurring reminders for your weekly meetings, doctor appointments, or license renewals.

What does a free version include?

• Create tasks and lists
• Send reminders
• Calendar
• Daily planner
• Sync across devices.

Premium plans cost: $4.99 per month

SimplyMeet.me

SimplyMeet.me is a powerful software for appointment scheduling. It has a generous free plan that you can use. You can build unlimited meeting types with automated email reminders, using a powerful admin app, and group meetings with video.

What does a free version include?

• One bookable person
• 2 external calendars + internal calendar per user
• Unlimited meeting types
• Up to 500 meetings/month/user
• Admin app
• Group meetings and video meetings
• Share meetings slots in an email
• Live chat 24/5 support.

Premium plans cost: Start at $9.99/user/month

Appointlet

Appointlet is another popular software to manage appointments and reminders. It has a simple design and powerful core management capabilities. Its free plan is rather well-suited to small teams who can provide one-to-one and online appointments. Reminders, cancellations, and other automations are great in this plugin.

What does a free version include?

• Up to 5 members
• Up to 25 meetings per month
• Up to 1 scheduling page
• Connect Zoom, Meet, MS Teams, Webex, and more
• Cancel and reschedule events.

Premium plans cost: Start at $9/member/month

GReminders

Greminders is a great tool for teams and individuals who run a service business. In its free plan, this appointment reminder software is highly concentrated on a one-person business: one calendar, one event type, etc. At the same time, it makes the solopreneurship very powerful!

You can even use Zoom, Microsoft Teams, Google Meet, GoToMeeting, and Webex integrations without extra charges. On the con side, you can’t remove the GReminders branding from its software.

What does a free version include?

• 100 email reminders per month
• 1 connected calendar and 1 event type
• 1 client reminder template
• 1 personal reminder template
• Google/Outlook/Office 365 Calendar Integration
• GReminders branding.

Premium plans cost: start at $8 (USD) /month

Doodle

Finally, another popular name that deserves to be in this list thanks to its powerful free version. You can use it for appointment scheduling and reminder automations. Doodle has it all for organizing group meetings, team calls, one-to-one coaching sessions, yoga classes and more. Doodle is a great, modern interface for individuals and businesses. 

What does a free version include?

• One branded page for bookings
• Unlimited group polls
• One 1:1
• Google Meet and Zoom web conferencing
• Stripe integrations
• Basic AI content generation.

Premium plans cost: $6.95 per user per month

Concluding Words

So, as you see, many premium and well-established appointment reminder software brands have premium versions, with pretty generous free tools! Those often include appointment scheduling, reminders, booking pages, and more. In which cases can you use a reminder software for free yet have all the tools you need for your everyday at work?

The answer is – it depends. On what? Your actual business.

For example, doctors legally require secure handling of patient data, so a general reminder tool like Calendly may not be perfectly suited. On the other hand, coaches often use reminders to prep clients, which differs from a doctor’s needs.

Some businesses need two-way confirmations, others don’t – so it’s not just the software pricing plans that you should care about, but whether the top features you need are included with this software!

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