8 AI Tools for Appointment Scheduling Websites

The boom of Artificial Intelligence revolutionizes how businesses operate. From varied personalized ads to smart shampoo formulas, AI is taking the service business industry by storm. Thus, AI automation or an AI scheduling assistant becomes a necessary part of your business. Not just to keep up with the trend, but to actually ease your day-to-day tasks. 

For instance, Expedia is using AI to help travelers find their next vacation. Google releases AI-powered ads. Amazon uses AI for personalized product recommendations. Furthermore, Schwarzkopf introduces devices that personalize shampoo formulas. Needless to say, we’re watching YouTube videos chosen for us by AI-powered algorithms! 

Not only big companies, but small businesses like fitness trainers, clinics, hairdressing salons, and makeup artists can also benefit from AI appointment scheduling tools. As a service business, how do you know if it’s the right time to try implementing AI tools into your workflow? Which tools to use? How to test them? The short answer – you don’t know! Until you start investing your time in them and testing things out. 

As we continue to develop the booking software for appointment scheduling, we are eager to share numerous marketing and technological tips and insights that we have acquired along the way. And we are here to support you as you commence this journey. Today, we are here to help you enhance your service-selling website by examining the artificial intelligence tools (AI) for appointment scheduling websites, to help you see and decide what you can use right away.

Things to Keep in Mind Before Embracing an AI Scheduling Assistant 

You must consider the following pointers before embracing AI solutions for your booking system for a small business. 

• Test Before You Invest: Opt for tools that offer free trials or demos. Herewith, you can experiment without an upfront financial commitment and see for yourself whether the tool is beneficial. 
• Anticipate the Learning Curve: Certain tools are technically advanced than others. Thus, ensure whether you can use the tool on your own or would require onboarding a tech person on your team. Calculate whether the long-term benefits outweigh the initial investments and efforts. 
• Prioritize Smartly: Study what areas of your business would benefit the most from automation. Reducing manual bookings, enhancing marketing efforts, simplifying communications, etc.

Based on these pointers, we have come up with the best AI scheduling assistant to help your service business. Let’s explore these tools in depth in the following section. 

TLDR? Comparative Analysis Table for AI Automation Tools

Tool Name	Best For	Free Plan / Trial	Starting Price
TL;DV	Professionals attending virtual meetings	Yes – Unlimited meetings	$18/seat/month
PerfectCorp	Beauty, skincare, and salon businesses	Demo-based	Custom pricing
Wrike	Teams needing smart project & workflow management	Yes – Basic plan	$10/user/month
Levity.AI	Admin-heavy businesses wanting no-code automation	Demo available	Custom pricing
Lychee / Fame	Content creators & podcasters repurposing long-form videos	1 free clip	$50/clip or $700/mo
Notion AI	Teams or individuals managing notes, content, and project workflows	Yes – Limited trial	$10/user/month
Recombee	Platforms needing real-time content/product recommendations	Yes – 100K interactions	$99/month
RightResponse	Local businesses managing online reviews & Google rankings	Yes – 7-day trial + 1K credits	$8/month/location + usage

8 AI Tools for different appointment scheduling websites

You can implement AI in multiple facets of your business. Human resources, accounting, customer support, and more. In this guide, we shall focus on multipurpose as well as dedicated AI appointment scheduling tools that would come in handy. 

TLDV

Best For: Perfect for people who take and attend multiple virtual meetings via Zoom, Google Meet, or Teams. Supports coaches, consultants, educators, and professionals. 

TLDV is a dedicated AI-driven assistant that supports your virtual meetings by automating tasks like note-taking, transcriptions, and meeting summaries. It integrates with widely used and popular video conferencing platforms. Thus, you can focus on the conversation without worrying about the key insights. 

Key Features:

• Automatic Transcription: Real-time transcription along with translation in 30+ languages for wider accessibility and clarity. 
• AI-Generated Summaries: Crisp and concise meeting summaries that help you with essential points and action items to further work on. 
• CRM Integration: Sends updates to CRM systems for a smooth workflow.
• Meeting Highlights: Want to share important clips from the meeting? Possible with this AI scheduling assistant tool. 
• Multi-Meeting Reports: Supports aggregated insights from the past 20 meetings for a complete overview. 

Pricing:

• Free Plan: Includes unlimited meetings and viewers, AI-generated summaries, and basic transcription features.
• Pro Plan: Offers enhanced features such as advanced CRM integrations and multi-meeting reports starting at $18/seat/month. Further pricing details can be found on their official pricing page.

Perfectcorp

Best For: Platforms dealing with skin like beauty salons, skincare clinics, cosmetic retailers, e-commerce platforms pricing personalized skincare solutions, etc. 

PerfectCorp is an AI and AR technology that specializes in the field of beauty and fashion tech solutions. With this tool, your business can offer interactive virtual try-ons, advanced skin diagnostics, and personalized product recommendations. Thus, it transforms your customer’s shopping experience and makes it remarkable, online as well as offline. 

Key Features:

• AI Skin Analysis: Assess varied skin conditions using this tool’s 180-degree face mapping. It provides an accurate diagnosis for wrinkles, spots, and textures. 
• Virtual Makeup Try-On: Virtually trying makeup products? Yep, pretty possible. Using this real-time virtual makeup trial, customers can make a wise purchase decision, leading to higher satisfaction. 
• AR Hair Color Simulation: This tool helps users to also try on hair colors and hairstyles. It is perfect for a hair salon consultation to help reduce customer confusion and support decision-making. 
• Personalized Product Recommendations: You can allow virtual trials of rings, glasses, clothes, and so much more. Thus, AI provides tailored recommendations that increase customer engagement and sales. 
• Multi-Platform Integration: Integrates with websites, mobile applications, in-store kiosks, and more to ensure an exclusive performance across all channels. 

Pricing:

Provides multiple solutions for fashion, products, beauty, skincare, etc. Thus, based on your requirements, you can get a customized pricing plan for your business. Check their official website for the same. 

Wrike

Best For: For small and large teams seeking intelligent project management solutions for streamlining workflows and enhancing internal collaboration. Majorly, this AI scheduling assistant helps improve productivity. 

Wrike brings in AI capabilities with its Work Intelligence suite to boost its project management solution. It helps automate routine tasks, predict potential business risks, and facilitates efficient content creation. 

Key Features:

• AI Content Creation & Editing: Generate briefs, plans, and brainstorm ideas effortlessly. Edit existing content quickly, ensuring consistency and appropriate tone across the organization.
• Risk Prediction: Leverage AI to identify historical patterns and frequent issues, providing a comprehensive view of potential risk factors to prevent delays.
• AI Summaries: Summarize long comment threads and discussions in seconds, highlighting essential information and outstanding action items.
• Voice Command Functionality: Use AI mobile features to issue voice commands on the go, allowing task creation and updates without opening the app.
• Automated Action Items: Transform notes into actionable tasks by analyzing project plans or meeting notes, creating parent tasks and subtasks automatically.
• Workflow Automation Suggestions: Wrike’s AI suggests automation rules based on repetitive activities, tailoring workflows to your team’s unique needs.

Pricing:

• Free Plan: Basic task management for small teams.
• Team Plan: $10 per user/month; includes folders, dashboards, and limited automations. 
• Business Plan: $25 per user/month; offers advanced features like custom item types, time tracking, and enhanced automations. 
• Enterprise & Pinnacle Plans: Custom pricing; designed for large organizations requiring advanced security, BI tools, and locked spaces.

Levity.AI

Best For: For automating repetitive tasks and boosting workflow. For getting assistance in tasks like email management, document classification, order updates, customer support, etc., without any coding experience. 

Levity is an advanced no-code AI platform that supports streamlining of mundane admin tasks and operations. With workflow automation using this scheduling assistant AI, your business functions can be sorted. These AI models can classify, extract, and process all the unstructured data to enhance business efficiency and reduce manual workload. 

Key Features:

• Custom AI Model Creation: Based on your requirements, you can tailor an AI model for handling specific tasks. For instance, email categorization, analyzing survey responses, content moderation, etc. 
• Drag-and-Drop Workflow Builder: An Easy and smooth workflow builder so that it is accessible for every user.
• Email Automation: Let AI extract information and commands from your emails. It can automatically take actions and respond efficiently so that you never miss an update. 
• Latest Phone AI: Supports automation of phone-related tasks like making a call, sending email updates, booking a cab, etc. 

Pricing: 

You can initially book a demo based on your company size and requirements. Based on that, you can get custom pricing from the Levity team. 

Lychee (Now Known as Fame)

Best For: Perfect for content creators and video podcasters who want an instant solution to repurpose content. If you want to transform your long-form video content into short videos for TikTok, Instagram, and YouTube, this is your solution. 

Lychee, now known as Fame.so Clips is a powerful tool that combines AI technology and human editing. It is a dedicated video podcast platform that transforms your video into smaller, bite-sized videos. It eases the content creation process and makes your content more scalable. 

Key Features:

• Hybrid Editing Approach: Uses AI for detection of engaging sections along with human editors to refine the final output. 
• Brand Customization: Get options to customize your video as per your brand logos, colors, fonts, etc., to maintain a uniform identity. 
• Multiple Aspect Ratios: Supports 9:16 as well as 1:1 aspect ratios to be suitable for 
• Contextual B-Roll Integration: It supports the automatic addition of varied visuals that are accurately relevant to your video.
• Rapid Turnaround: Provides you with perfectly edited clips within 24 to 72 hours and also supports unlimited revisions. 

Pricing:

• It provides the first clip for free. 
• Per Clip Pricing: If you only have a few clips to be made, you can opt for the per clip pricing, which is $50. 
• Business Plan: This plan is priced at $700/month and provides 15 clips. Thus, the per clip price comes to $46. 
• Higher Plans: Its professional plan is available at $1000/month with support for 25 clips. The Ultimate Plan is priced at $2350/month with support for 60 clips. 
• Thus, based on your average monthly requirements, you can opt for a specific plan.

Notion AI

Best For: Notion AI is a complete package and perfect for tasks like note-taking, email management, project management, and writing assistance. 

Notion provides a dedicated AI workspace with advanced features. It provides tools like AI chatbot, AI Search, AI Meeting Notes, and so much more. Draft your content, summarize varied information, and automate routine tasks. 

Key Features:

• AI-Powered Writing: Generate, edit, and refine text directly within Notion pages, aiding in content creation and brainstorming.
• Summarization Tools: Condense lengthy documents or meeting notes into concise summaries for quick understanding.
• Database Autofill: Automatically populate databases with summaries and insights, enhancing data management.
• Integrated Chat: Engage in AI-driven conversations to explore ideas or gather information without leaving the workspace.
• App Integrations: Connect with tools like Slack and Google Drive to streamline workflows and access information seamlessly.
  

Pricing:

• The free plan and the plus plan, priced at $10/user/month, include a trial of Notion AI. 
• Business Plan: $20 per user/month (billed annually), includes Notion AI features.
• Enterprise Plan: Custom pricing; includes advanced controls and Notion AI features.

Recombee

Best For: If you want to deliver personalized recommendations like products, videos, and other content, this is the tool for you. It can be used by e-commerce sites, media, real estate, travel, music, podcasts, job boards, and more. 

Are you running a business where customer preferences are at the forefront? Then, Recombee is your solution. It is an advanced recommendation engine to provide personalized recommendations like ‘You might also like’, ‘similar jobs you viewed before’, etc. 

Key Features:

• Real-Time Recommendations: Provide personalized content instantly, like content, products, music, podcasts, etc, by AI-driven analysis of user interactions. 
• Personalized Semantic Search: Enhanced search functionality by detailed understanding of user interactions, intent, and queries. 
• Item Segmentations: Create personalized homepage sections just like Netflix’s ‘You May Also Like’, or ‘Similar Artists’ for a music app. 
• AI ReQL Assistant: Easily choose the behavior of the model and set up custom rules based on your requirements.
  

Pricing:

• Get access to a free plan that includes up to 100,000 interactions and recommendations per month. 
• Standard Plan: Available at $99/month with support for 100,000 recommendation requests and interactions. 
• Its Plus, Pro, and Premium Plans are priced at $899, $1499, and $2499 per month. Based on the plans, you get a number of recommendations, interactions, and visitors. 

RightResponse AI

Best For: Perfect for local businesses of small and medium size who want guidance in managing online reviews, checking competitor performance, and enhancing Google Business Profile results. 

RightResponse AI is an intelligent solution to manage your customer reviews and respond to them accurately. AI crafts personalized replies that are well-researched and as per the business’s tone. It analyses the sentiment of the response so you get a perfect idea. 

Key Features:

• AI-Powered Review Responses: Review replies after a detailed sentiment analysis so that it is context-aware and maintains a strong brand voice. 
• Sentiment Analysis: Advanced sentiment analysis of all the reviews to highlight the issues and prioritize responses accordingly. 
• Google Maps Rank Tracker: This tool not only supports Google Rank tracking, but also provides competitor analysis, actionable tips on improving that, secondary business categories added by competitors, and more.
• Review Requester: The latest feature of this tool is the AI Review Requester. Instead of sending generalized requests, personalize a review message that would bring action from users.

Pricing:

• Get a 7-day free trial access with 1000 free credits. 
• It provides one single plan with $8/month/location+usage that provides all advanced features. You can book a call with the team to get a custom plan as well, based on your requirements. 

Final Remarks on Using AI Tools for an Appointment Scheduling Website

There are several areas where you can automate your workflow and enhance your services today. They include workflow automation, marketing enhancements, revenue optimization, and improvements in customer communication. This is how we’d sum up: test AI-powered software and don’t give up on experimenting. AI is maturing and will continue to provide new opportunities for service businesses to cut expenses on marketing tasks, automate everyday workflows, and build long-lasting customer relationships. 

If you enjoyed this article about AI Tools for appointment scheduling, you may also find these related articles informative:

• 7 Best WordPress Live Chat Plugins for 2023
• 6 Best WordPress Calendar Plugins in 2023
• 7 Best Booking Software for Cosmetic Consultant