10 Best Psychologist Scheduling Software for Therapists & Counselors

As a therapist, you need to have a fresh and rested mind. Only then can you deal with your clients effectively. Thus, you must invest in a psychologist scheduling software. An effective tool would help you simplify business operations for bookings, client management, team management, etc. Be it a private practice or a full-blown team, therapy scheduling software is not just about convenience but a necessity. 

The right online booking system for therapists can help you in the following ways:

• Automated bookings.
• Automated reminders. 
• Reduced no-shows and last-minute cancellations. 
• Managing multiple practitioners, rooms, sessions, etc. 
• Secure telehealth options. 
• Smooth handling of payments, billing, and insurance claims. 

However, with so many options in the market, what is the best scheduling software for therapists? Well, don’t worry. We have done our research on tools, plugins, and software. We have compared their utilities for your psychology practice and come up with the best solutions for you. These tools would help you scale your clinic, streamline operations, save time, and enhance client experience big time. 

Best Psychologist Scheduling Software for Therapists

BookingPress – To Automate Bookings and Payments

If you want a user-friendly and scalable solution for your scheduling needs, BookingPress is your top answer. With this tool, you can automate your entire client booking process completely. From session scheduling to online payment collection, all can be done on one platform without any third-party tool requirements. It has a responsive interface, which is perfect for your therapy session bookings on the go. 

Key Features:

• Real-time availability updates and buffer time management
• Unlimited therapists and appointments with no hidden fees
• Built-in support for group sessions and one-on-one therapy bookings
• Online payments via PayPal, Stripe, Square, Skrill, and more
• Customizable booking forms with fields tailored for therapy services
• Email and SMS notifications for both clients and practitioners

Pricing: You can use the free version of BookingPress or opt for the standard plan at $79/year that comes with 45+ add-ons and 20+ payment gateways. 

Pabau – Comprehensive Therapy Appointment Software

Pabau is an all-in-one practice management solution that supports therapists, psychologists, and clinics. It is a versatile solution that is also suitable for salons, spas, and other appointment industries. It provides features for scheduling appointments, patient management, billing, and automated reminders. 

Key Features: 

• Drag and drop calendar to schedule, reschedule, and manage appointments efficiently. 
• Automated appointment confirmations, reminders, and follow-ups via email and SMS. 
• Digital consent forms that can be customized as per your requirements. 
• Secure video consultations via the platform itself to expand your reach. 
• Maintain detailed digital client records with notes, medical history, communication, and more. 
• Get detailed reports on various aspects of your practice, from clients served to payments received. 

Pricing: The tools’ startup package for one user is available at $69/month. You can have up to 100 clients using this plan. Furthermore, you can talk to their sales team to build a bundle exclusively tailored for you. 

QualiFacts for an Enterprise-level EHR Solution for Your Business

If you are looking for a cloud-based Electronic Health Record (EHR) solution, this tool is for you. QualiFacts comes with a perfect suite of tools to enhance patient care and operational efficiency. This solution aims to help you customize your EHR usage to match your requirements through self-service data setup and task sequences, fully equipped with management and visualization tools. 

Key Features: 

• Facilitates detailed treatment planning, progress notes, and assessments, ensuring thorough patient records.
• Manages appointments across multiple providers and locations with ease.
• Automates claims processing and billing, reducing errors and improving cash flow.
• Offers configurable dashboards and reports to monitor organizational performance and compliance.
• Enhances patient engagement through secure messaging, appointment requests, and access to health records.
• Supports virtual care delivery with secure video conferencing tools.

Pricing: Qualifacts CareLogic is an exclusive tool whose price is tailored as per your specific needs and the size of the organization. Thus, get this psychologist scheduling software at a price that suits your needs. 

EHRYourWay for Behavioral Health Organization with a Team

This is another cloud-based Electronic Health Record (EHR) system that is perfectly suitable for behavioral health and substance abuse clinics. EHR Your Way has complete solutions for being a therapy appointment app. It provides you with everyday customer management, appointment booking automation, secure billing, and more. 

Key Features: 

• Create and modify forms, treatment plans, and progress notes to fit your practice’s specific needs.
• Manage appointments across multiple providers and locations with color-coded calendars and vacation blocking.
• Automate claims processing with a hospital-grade chargemaster, reducing errors and improving cash flow.
• Enhance patient engagement through secure messaging, appointment requests, and access to health records.
• Support virtual care delivery with secure video conferencing tools.
• Generate insightful reports on various aspects of your practice, from financials to patient demographics.

Pricing: Contact the sales team to get the deal that suits your requirements. This tool is suitable for more than 10-15 team members. 

Baluu – An Intuitive Booking Platform

If you want a user-friendly, all-rounder booking system that helps you simplify appointment scheduling, Baluu is for you. It allows your patients to schedule meetings online and also book multiple services at once. You can use it to sell tickets, appointments, products, classes, etc. Moreover, with a range of upsells, discount settings, and bundles, you can boost your revenue and client engagement without resorting to external solutions. 

Key Features:

• Create personalized booking pages that reflect your brand, allowing clients to book services effortlessly.
• Send automated confirmations, reminders, and follow-ups via email and SMS to minimize no-shows.
• Sync with Google Calendar to manage your schedule and prevent double bookings.
• Accept payments securely through various platforms, streamlining the payment process.
• Build a professional website with Baluu’s integrated tools, or embed the booking system into your existing site.
• Access insightful reports to monitor bookings, revenue, and client engagement.

Pricing: If you’re just starting out, you can utilize the free version. Small teams can use the Lite plan at $15/month. Its standard plan is available at $40/month, while the enterprise plan starts at $166/month. 

Picktime – A Versatile Psychologist Scheduling Software

Picktime is a popular appointment management, class booking, and resource management platform. With a focus on business tools, this psychologist scheduling software allows you to accept payments and deposits online, generate invoices, and manage multiple business locations for your entire business with enterprise-grade tools. You’ll also like a great list of integrations and apps, which you most likely already use. 

Key Features: 

• Allow clients to schedule appointments at their convenience through a customizable booking page.
• Reduce no-shows with automated email and SMS reminders for upcoming appointments.
• Sync with Google, Outlook, Office 365, Exchange, and iCloud calendars to manage your schedule seamlessly.
• Accept payments securely through PayPal, Stripe, and Square, and generate invoices effortlessly.
• Manage multiple locations, staff schedules, and resources like rooms and equipment from a single dashboard.
• Access detailed reports on bookings, revenue, and client engagement to make informed business decisions.

Pricing: For up to 3 users, you can use the platform for free. The starter plan is available at $3/user/month. If you have 10 or more users, the plan is available at $2.25/user/month. 

SimplePractice – Scalable EHR for Health and Wellness Professionals 

SimplePractice is a practice management software for counselors, therapists, and clinics. It’s developed for health and wellness professionals who are looking to run their businesses more effectively using modern software. It has all the essential tools for scheduling, billing, telehealth, insurance, client portal, mobile, documentation, and measurement-based care. 

Key Features:

• Conduct secure, HIPAA-compliant video sessions with features like screen sharing and interactive whiteboards.
• Utilize and tailor templates for intake forms, progress notes, treatment plans, and assessments to fit your practice’s needs.
• Allow clients to request appointments, complete paperwork, and communicate securely through a dedicated portal.
• Simplify billing with automated invoicing, payment processing, and electronic insurance claim submissions.
• Reduce no-shows with automated email, SMS, and voice reminders for upcoming appointments.
• Gain insights into your practice’s performance with detailed reports on income, client retention, and more.

Pricing: The starter pack is available at $14.70/month. The essential pack is available at $23.70/month. It also has one more advanced plan at $29.70/month. 

CounSol

The online therapy service market is growing, and this solution lets you get prepared with the perfect set of automated online tools, geared specifically at therapists and mental health professionals. Your clients will be able to schedule appointments, view/pay bills, and get automated messages with CounSol psychologist scheduling software. 

Key Features: 

• Create personalized portals for clients to schedule appointments, complete forms, and communicate securely.
• Reduce no-shows with automated reminders sent via email, text, or phone call 24, 48, or 72 hours before appointments.
• Conduct live video sessions and online chats through a secure, HIPAA-compliant platform.
• Design and manage intake forms, assessments, and treatment plans tailored to your practice’s needs.
• Simplify billing with electronic invoicing and seamless insurance claim submissions.
• Receive personalized support from a dedicated account manager to assist with setup and ongoing needs.

Pricing: The standard plan starts at $49.95/month. It also charges $35/month for each additional counsellor you plan to add. There are three other plans as well, which you can check based on your requirements. 

Jane Exclusive Web-based Practice Management for Psychologists

Jane is a truly multi-feature software, which includes a powerful inventory management control panel, letting you additionally sell patients’ treatment, such as vitamins, ice packs, exercise equipment, braces, etc. Jane’s scheduling tool gives clinics a clear overview of their upcoming meetings and helps them avoid double-booking. 

Key Features:

• Conduct secure, HIPAA-compliant video sessions directly through the platform, facilitating remote care.
• Utilize and tailor templates for SOAP notes, intake forms, and treatment plans to fit your practice’s needs.
• Allow clients to book appointments online, with features like automated waitlist management and calendar synchronization.
• Reduce no-shows with automated email and SMS reminders for upcoming appointments.
• Simplify billing with integrated payment processing and optional insurance claim submissions.
• Enhance client engagement through a secure portal for appointment management, document sharing, and communication.

Pricing: The initial, basic plan of Jane is priced at CAD 54/month. The advanced plans are available at CAD 79/month and CAD 99/month. 

Ensora Mental Health (formerly TheraNest)

Ensora Mental Health is a complete EHR and practice management software. It is perfectly suitable for scheduling, billing, and taking notes efficiently. It is a solution tailored for mental health practitioners and thus, a perfect therapy scheduling software. 

• Conduct HIPAA-compliant individual and group therapy sessions without the need for downloads, facilitating remote care delivery.
• Utilize and tailor templates for intake forms, progress notes, treatment plans, and discharge summaries to fit your practice’s needs.
• Manage appointments efficiently with calendar synchronization to platforms like Google Calendar and iCal, reducing scheduling conflicts.
• Simplify billing processes with electronic invoicing, credit card payment processing, and insurance claim submissions.
• Enhance client engagement through a secure portal for appointment management, document sharing, and communication.
• Leverage AI tools to assist in polishing progress notes, improving documentation efficiency.

Pricing: This exclusive tool for mental health practitioners starts at $29/month, which is perfect if you are a solo practitioner. Its other plans are available at $59 and $89/month for higher automation and more advanced features. 

To sum up: Identifying the Best Psychologists’ Scheduling Software

Let’s draw conclusions to help you make up your mind!

• Choose SimplePractice if you start from scratch and want to have a website builder and scheduling software with EHR together. 
• BookingPress is an ideal option for WordPress websites looking for powerful and affordable tools with dozens of integrations and a modern reservation form.
• EHR Your Way is the best psychologist scheduling software designed specifically to work with the medical system of the USA.
• Pabau is a great counselor scheduling tool with a focus on CRM features.
• Pick the CounSol software if you need a fully business-optimized set of tools for therapists.
• Jane helps you manage bookings and inventory to sell products as well.
• Theranest is a perfect tool to reduce the time you spend on billing as a therapist.
• QualiFacts is a full-scale solution for telehealth, EMR, prescribing, and patient check-in.
• Baluu offers you modern-looking software and affordable pricing.
• Picktime offers a great list of integrations and marketing tools.

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